Office Manager and Executive Assistant (Part-Time)

Up to $21.00 per hour approximately 30 hours per week

Northwest Suburbs - Schaumburg Area

Position Type:
Part-time | Direct-hire

Job Description:

Office Manager and Executive Assistant
Up to $21.00 per hour approximately 30 hours per week
Northwest Suburbs - Schaumburg Area

As the Part Time Office Manager and Executive Assistant, your job duties and responsibilities will include:

- Ensuring smooth operation of the office
- Answering office phones and directing calls as appropriate
- Managing incoming and outgoing mail and packages
- Keeping the office calendar
- Making travel arrangements. maintaining travel schedules and coordinating events
- Assisting with event-related recordkeeping and accounting
- Keeping track of purchasing activities and office expenditures
- Entering invoices into QuickBooks
- Performing credit card and event reconciliations
- Assisting with Human Resource duties and new hire orientations
- Coordinating with building and office maintenance services
- Maintaining electronic and manual file systems
- Managing special projects
- Providing additional administrative and accounting support to the VP as needed

An ideal candidate profile will include the following skills and experience:

- At least three years of Office Administration and/or Small Office Manager experience
- Any amount of Accounting experience
- Ability to work Mon - Friday from approximately 9AM to 3PM

In addition to the following desired qualifications:

- Intermediate to advanced MS Office skills
- Comfort with numbers, data and spreadsheets
- Advanced communication skills
- Relationship building skills
- Problem solving skills
- Organization skills
- Attention to detail
- Prioritization skills
- The ability to handle confidential information with discretion

PLUSES... That may enable your resume to stand out:

+++ QuickBooks Proficiency

+++ An Associate's or Bachelor's Degree in any major

+++ Prior experience from the event planning / event production industry

Our client is a full service audio visual production and live event company.

Please submit your resume by using the Apply Now feature.

All resumes submitted will be reviewed based on the candidate profile listed above.

Candidates with the most relevant background will be selected first and asked to participate in a screening.

Initial screenings can be done in-person during office hours, before or after hours, by Skype or by phone if needed.

JG ID #19-1402 - Schaumburg, IL 60173

Relevant Skills, Experience, Industries:
Accounting Skills Administrative Skills Accounting Skills, Services: Professional, Business, Scientific, Technical, Industrial, Commercial


CANDIDATES PLEASE NOTE: At this time, no new resumes are being accepted for this job, although the position is still open. If you are interested in this position, please check back in 24 hours to see if its status has changed. Thank you!