Office Manager and Executive Assistant

Up to $80,000 to start plus full benefits

North Shore of Chicago - Highland Park - Walk from Metra

Position Type:
Full-time | Direct-hire

Job Description:

Office Manager and Executive Assistant
for Well-Known Non Profit Foundation
Up to $80,000 to start plus full benefits
North Shore of Chicago - Highland Park - Walk from Metra

As the Office Manager and Executive Assistant, your primary job duties and responsibilities will include:

- Reporting directly to the Foundation Director
- Handling all HR functions
- Processing all payroll for Foundation staff
- Managing the office and all it's equipment (rent, insurance, computers, copiers, phones, etc.)
- Overseeing technology improvements
- Scheduling events for the Foundation's various Programs
- Preparing budgets for each Program
- Tracking office and Program expenditures
- Tracking gifts and development records
- Overseeing accounts payable, accounts receivable and bank reconciliation processes
- Preparing daily, weekly and monthly accounting paperwork and information for the Accounting Administrator
- Maintaining the Chart of Accounts
- Recording journal entries in the General Ledger
- Assisting with the production of budgets and forecasts for the Foundation
- Producing routine and special reports
- Participating in all financial analysis meetings
- Coordinating the external audit process in order to ensure organizational compliance at all levels
- Identifying areas for organizational cost reduction
- Ensuring the Foundation and it's office are functioning properly and efficiently
- Identifying areas for operational improvement
- Performing additional duties as necessary

An ideal candidate profile will include the following experience:

- At least five years of Office Administrator, Office Administration and/or Office Management experience
- At least ten total years of Administrative Office, Administrative Assistant, Executive Assistant and/or Personal Assistant
- Solid understanding of Accounting and Bookkeeping principals
- On-the-job Accounting and/or Bookkeeping experience

In addition to the following qualifications:

- Advanced written and verbal communication skills
- Relationship-building skills
- Problem-solving skills
- Strategic-planning skills
- Decision-making skills
- Leadership skills
- Analytical skills
- Comfort with numbers, math, budgeting and spreadsheets
- Organization skills
- Follow-up skills
- Proficiency with Microsoft Word and Excel
- Proficiency with Accounting software

PLUSES... That may enable your resume to stand out:

+++ QuickBooks proficiency

+++ A Bachelor's Degree [Any Major]

+++ Non-Profit / Not-for-Profit industry experience

Our client is a well-known not-for-profit focused on childhood learning and development.

All resumes submitted will be reviewed based on the candidate profile listed above.

JG ID #19-1352 - Highland Park, IL 60035

Relevant Skills, Experience, Industries:
Accounting Skills Management Skills - People or Projects Accounting Skills, Education, Healthcare, Social Services


CANDIDATES PLEASE NOTE: At this time, no new resumes are being accepted for this job, although the position is still open. If you are interested in this position, please check back in 24 hours to see if its status has changed. Thank you!